Conference Producer

Conference Producer

Location: On-Site, Prague, Czech Republic
Department: Production
Reports to: Production Manager

About Innovatrix

Innovatrix International is a Prague-based B2B conference company organizing international business conferences across Europe, the United States, and the Middle East.

Our events bring together senior executives, industry leaders, and technical experts from some of the world’s leading companies to discuss developments in sectors such as data centers, advanced manufacturing, semiconductors, life sciences, and technology.

Our team works in an international environment, and our conferences regularly involve speakers, delegates, and sponsors from around the world.

Job Summary

The Conference Producer is responsible for the end-to-end planning, production, and execution of international conferences and events.

This role involves developing compelling event programs, researching industry trends, identifying and coordinating speakers, managing communication throughout the production cycle, and supporting the successful on-site delivery of each event.

The ideal candidate is an excellent communicator with strong research, organizational, and project management skills and the ability to manage multiple priorities in a fast-paced international environment.

Key Responsibilities

• Program Development: Research industry trends and develop compelling conference agendas that align with audience interests. Create relevant topics, session formats, and program flow to deliver engaging and valuable content.

• Speaker Coordination: Identify, contact, and coordinate speakers, panelists, and moderators. Manage speaker communication and follow-ups throughout the production cycle, including introductory and follow-up online meetings.

• Budget Management: Create and manage event budgets, track expenses, and ensure adherence to financial targets.

• Sales Brief: Collaborate with the sales and marketing teams to deliver a comprehensive event briefing as the conference enters the commercialization stage.

• Marketing & Sales Collaboration: Work closely with the sales and marketing teams throughout the sales cycle to support the overall success of the conference.

• On-Site Execution: Moderate conferences on-site, oversee schedules, coordinate with the event team, troubleshoot issues, and ensure high-quality delivery for speakers, attendees, and sponsors.

• Post-Event Analysis: Conduct post-event evaluations, review feedback, identify areas for improvement, and provide recommendations for future events.

• Process Improvement: Continuously review production processes and recommend improvements to increase efficiency, quality, and attendee satisfaction.

• Production Management: Work closely with the Production Manager to align on timelines, monitor speaker acquisition and progress, and ensure all aspects of event production run smoothly.

Qualifications

• Education: Bachelor’s degree in Event Management, Marketing, Communications, Business, or a related field is preferred.

• Experience: 2+ years of experience in conference production, event management, project management, or a related role is an advantage.

Skills

• Strong research, project management, and organizational skills.

• Excellent written and verbal communication skills.

• Strong interpersonal and relationship-building abilities.

• Proficiency in Microsoft Office (Word, Excel, and PowerPoint); experience with CRM systems is an advantage.

• Ability to collaborate effectively across departments and with external partners.

• Ability to manage multiple projects, deadlines, and priorities simultaneously.

Attributes

• Detail-oriented, proactive, and solution-focused.

• Comfortable working in a fast-paced, deadline-driven environment.

• Strong multitasking skills with the ability to prioritize effectively under pressure.

• Confident communicating with senior executives and industry professionals.

• Willing to travel internationally to attend and support company conferences.

• Flexible and adaptable, with a hands-on approach to problem-solving and event delivery.

Working Conditions

• Hours: Full-time, with occasional flexibility required to accommodate international event timelines and time zones.

• Environment: On-site position in Prague with international travel required for conferences and events.

What We Offer

• Competitive base salary + uncapped commission structure

• International and multicultural working environment in Prague

• 20 days of paid annual leave + 5 paid sick days

• Meal voucher contribution

• International business travel across Europe, the US, and the Middle East

• Opportunity to work directly with senior executives and industry leaders from global companies

• Responsibility for your own international conference projects

• Professional development and opportunities for career growth

• English-speaking workplace – Czech language is not required

Application Process

Interested candidates should submit their CV and cover letter outlining their relevant experience and interest in conference production to bijayg@innovatrixint.com.