Warehouse Coordinator

Required languages

EnglishAdvanced

Seniority

Junior

Company

ExxonMobil

Location

Prague

Type of job

Full-time

Required education

Bachelor

Category

Logistics jobs

  • Flexible working time
  • Meal vouchers or meal contributions
  • Courses and training
  • Contributions to sport, culture or past time activities
  • Contributions to education
  • Home office
  • 13th salary
  • Possibility of unpaid leave
  • Possibility of study leave

We are more than just one of the largest energy companies in the world. ExxonMobil is a place where we believe people should think independently, take initiative, grow to their full potential and help shape the future of energy. Diversity drives innovation and we are committed to providing inclusive workplaces where everyone can thrive, regardless of their background. The safety and wellbeing of our employees is at the heart of everything we do. We build skills and competencies through training and work experiences in a wide range of assignments. With a long history of industry leadership and cutting edge innovation, we are committed to addressing the dual challenge facing society today: to meet the world’s growing demand for energy while reducing environmental impacts, including the risk of climate change.


Come pursue a career in the Chemicals Department of ExxonMobil Business Support Center Czechia s.r.o.


If you are enjoying communication and having a passion for excellence in service and teamwork, this could be the job for you!


WHAT ROLE WILL YOU PLAY IN OUR TEAM


In our Prague office, as a Warehouse coordinator, you will act as a primary contact for 3rd party service provider (TPSP). You will be responsible for managing external relationships and operational performance assessment of TPSP. As such, the warehouse coordinator is the primary, single point of contact for TPSP. The warehouse coordinator is responsible to ensure the TPSP is compliant to the contractual agreement, including warehouse services payments ($6M/month) and customs payments ($0.5M/month).


Your tasks:

  • Participate in safety and control activities related to storage/handling of materials
  • Act as the primary contact point for TPSP by phone, e-mail and in person to maintain effective business relationship.
  • Maintain Warehouse Red Book compliance by preparation for and completion of the Annual  Execute the month end invoice verification processes and payments for TPSP (services, duties)
  • Understand and enforce the business contractual process to ensure compliance during daily operation (Understand capabilities and limitations of TPSP contracts)
  • Execute control calendar activities by managing Gains and Losses; Silo Empty Difference; Monthly Mass Balance; Weigh Bridge Compliance: re-bulking files etc.
  • Monitor inventories and material flows which impact assigned warehouses and facilitate the material flow into/out of the warehouse in most efficient manner
  • Facilitate the Order fulfilment process by managing the warehouse operational effectiveness and execution.
  • Act as Procurement interface regarding contract updates / rates and execution.
  • Understand regulatory requirements such as Trade and Transport Regulations, Customs requirements, POA’s, etc.
  • Escalate challenging inquiries to Supervisory or other internal contacts, as appropriate.
  • Seek out and identify methods for improving warehouse processes.
  • Build and maintain knowledge database, document processes and regular refresh training to Warehouse contacts
  • Ensure TPSP are able to access and work within the SAP environment by addressing Password resets, user ID requests, Token problems, EDI issues and effective BCP activities.
  • Provide and facilitate the trouble shooting capability within SAP day to day operations, by training / interacting with the COE, CSP’s, Planners, TPSP, etc., to address issues.
  • Maintaining information integrity between ExxonMobil and TPSP
  • Undertake any additional activities which will support the safe operational running of the TPSP

 

WHO ARE WE LOOKING FOR


 

  • Commitment to Safety Operations and Strong Controls ethic
  • Strong verbal and written communication skills
  • Able to work with and direct external third parties to mutual benefit
  • Demonstrated ability to learn quickly and act as part of a team
  • Analytical and methodical approach to problem solving and root cause elimination
  • Ability to prioritize competing complex tasks and escalate concerns timely
  • Ability to take ownership
  • Able to identify and suggest solutions for improvement areas
  • Ability to work with excel – reports, KPIs, BW
  • Ability to travel to TPSP location(s)
  • Supply Chain Experience would be an advantage



WHAT AWAITS YOU 


  • Annual bonus
  • Flexible working hours
  • Home-office
  • Lunch allowance
  • Multisport card
  • 25 vacation days plus floating days for bank holidays
  • Relocation assistance for candidates from abroad
  • Programs for parents, wellness programs (e.g. free in-house massages, fit-stops, refreshments), short-term and long-term savings plan with employee and company contribution and much more!


Curious about this opportunity? Apply and we would love to tell you more!



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