Front Office Manager

Priority focus is to oversee the smooth running of ICON’s general office operation, ensuring effectiveness, efficiency, physical security and health & safety of assigned locations. You will be responsible for the delivery of world-class front of house customer service and internal customer satisfaction, serving as a valuable brand ambassador. This role encapsulates both office management and reception/front desk cover. Working independently, you will be expected to handle a wide range of duties including but not limited to: office staff supervision and task delegation; administration; executive support; travel arrangement; inventory control; meeting and event organisation; guest services; office environment and standards; office vendor management; and general sourcing related tasks.

Responsibilities

• Overseeing the smooth running of ICON’s general office operation
• Delivery of reception/front desk duties
• Responsibility for world class visitor experience, guest services and best in class internal customer satisfaction
• Organize office operations and procedures to ensure overall office environment, effectiveness, efficiency, physical & data security and health & safety of assigned location/s to set standards
• General sourcing, purchase, inventory and stock control of office supplies and equipment
• Event organization, appointment & meeting coordination and management of colleague calendars and schedules.
• Point person for general office maintenance
• Proactively working with business stakeholders to ensure positive and timely outcomes.
• To support HR with new starter on boarding assistance as defined
• To support ICT with asset management assistance as defined

Your Profile

• You are a native Czech speaker
• You are proficient in spoken English
• You have strong interpersonal communication skills
• You have proven office management, administrative or assistant experience
• You are PC literate (Good grasp of windows, excel & overall experiences with databases)
• You are resilient and able to multitask
• You have excellent time management skills and can prioritize work
• You have strong organizational and planning skills
• You are proactive with a positive attitude and work ethic
• You are a team player who enjoys the company of awesome colleagues

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