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Job Description

Administrative Assistant Novartis, Prague, Czech Republic 

FRA Operations strives to achieve operational excellence through standardization and simplification across financial processes, systems and data, to drive continuous improvement across Novartis. We deliver cross-divisional financial reporting and accounting services, financial compliance and process expertise. FRA Operations provides efficient, effective, reliable and compliant transactional processing that meets quality and business requirements. Being part of NBS and FRA Operations in the Novartis Global Service Center (NGSC) in Prague, gives you the opportunity to build an important component of the global FRA Operations organization and shape our future. As the Administrative Expert, you will be responsible for the delivery of administrative and operational services to the Head FRA Operations NGSC Prague, respective direct reports and their teams. You will independently take care of general administrative tasks and maintain the administrative processes also in the absence of the line manager or team members. Furthermore, you will proactively seek and support the optimization of current processes and/or the introduction of new or modified processes to provide best administrative support to the team.

Your Responsibilities: 

Your responsibilities include, but not limited to:

Administrative tasks including: 

• Travel organization 

• Calendar maintenance 

• Meeting planning and coordination 

• Writing up correspondence 

• Managing expense claims 

• General ad-hoc support 

• Administrative projects / support for one-time events

You’ll receive: 

Monthly pension contribution matching your individual contribution up to max 3% of your gross monthly basic salary; Risk Life Insurance and insurance in case of long term sickness; 5-week holiday per year; (1 week above the Labour Law requirement) ; 4 paid sick days within one calendar year in case of absence due to sickness without a medical sickness report; Cafeteria employee benefit program – choice of benefits from Edenred CZ in the amount of 12,500 CZK per year; Meal vouchers in amount of 80 CZK for each working day (full tax covered by company); Public Transportation allowance; MultiSport Card. Find out more about Novartis Business Services: 

Why consider Novartis? 

927 million. That’s how many lives our products touched in 2017. And while we’re proud of that fact, in this world of digital and technological transformation, we must also ask ourselves this: how can we continue to improve and extend even more people’s lives?

We believe the answers are found when curious, courageous and collaborative people like you are brought together in an inspiring environment. Where you’re given opportunities to explore the power of digital and data. Where you’re empowered to risk failure by taking smart risks, and where you’re surrounded by people who share your determination to tackle the world’s toughest medical challenges. 

Join us and help us reimagine medicine. 

Minimum requirements

What you’ll bring to the role: 

• Experience in Administration ( administrative support of Senior Manager or Team of people, event management)

• Mature personality, independent person

• Excellent English ( you will support Senior Managers based in Switzerland)

Novartis are an equal opportunities employer and welcome applications from all suitably qualified persons.

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