Executive Associate – Philanthropy & Events

Project Syndicate is seeking a highly organized and proactive Executive Associate to support the CEO in managing three key areas of our organization: major gift philanthropy, partnership fundraising and management, and events. This role is ideal for someone who is ambitious, goal-oriented, thrives in a fast-paced environment, enjoys relationship-building, and excels at keeping projects on track.

Core Responsibilities

Philanthropy & Fundraising (PS Friends Fund)

●     Maintain and update lead lists for fundraising initiatives.

●     Manage and track campaign reports to ensure timely follow-ups.

●     Schedule and coordinate calls with fundraising campaign committee members, prospects, and donors across US and French markets.

●     Manage and track fundraising tasks and goals.

●     Liaise with fundraising consultant team, manage calls and tasks, and update shared documents.

●     Conduct prospect research and donor outreach to identify funding opportunities.

●     Provide administrative and strategic support to keep the CEO organized and on-task.

Event & Partnership Sponsorship & Support

●     Support and manage sponsorship and partnership prospecting, lead generation, and outreach through contracting and project execution.

●     Schedule and coordinate meetings with stakeholders, sponsors, and event partners.

●     Track and follow up on event- and partnership-related leads and meetings.

●     Develop concept notes, pitches, SOW, MOU, and agreements for event sponsorship and partnership opportunities.

●     Oversee the creation and maintenance of sponsorship decks and presentations.

Requirements

●     3+ years of experience in event coordination, fundraising, philanthropy, or executive support.

●     Strong project management and organizational skills with high attention to detail.

●     Excellent written and verbal communication.

●     Ability to manage multiple priorities, deadlines, and stakeholders.

●     Experience with donor databases or CRM tools (Kinetic preferred but not required).

●     Passion for non-profit media and mission-driven work.

Why Join Us?

●     Opportunity to work closely with leadership and make a direct impact.

●     Dynamic and mission-driven team.

●     Growth opportunities in philanthropy, media, and event management.

Interested candidates should send a cover letter and CV to careers@project-syndicate.org.

Submissions without cover letters will not be considered.